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HR Assistant

*ETHOS LABORATORIES* – Newport, KY

LOCATION: This position is located in Newport, KY, two blocks from Newport on the Levee.

HOURS: Monday – Friday, 8:30AM – 5:00PM

EDUCATION AND EXPERIENCE REQUIREMENTS:

 

  • High School diploma or equivalent
  • At least 2-3 years of previous experience providing administrative support for senior managers, preferably in an HR environment
  • At least 1 year of HR Generalist experience
  • At least 1 year of experience with payroll processing and benefits administration
  • At least 1 year of experience recruiting in scientific, production (non-manufacturing), and medical billing/accounting environments

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

HR/General Administration

  • Responsible for the maintenance of employee personnel files, including filing, auditing, etc.
  • Responsible for tracking and collection of new hire paperwork
  • Responsible for maintaining and updating spreadsheets and binders tracking Hepatitis B vaccinations and I-9 forms
  • Helps to prepare documentation for inspections and audits
  • Responds to requests for information regarding verification of employment, unemployment, etc.
  • Assists with recruiting activities, such as phone screening and reference checks
  • Orders pre-employment drug screens/background checks
  • Other duties as assigned

Benefits and Payroll

  • Responsible for processing new hire enrollments, terminations, and changes with benefits carriers, including COBRA
  • Fields routine benefits questions
  • Responsible for processing new hires, terminations, and employment changes in payroll system
  • Responsible for submitting biweekly payroll in a timely manner
  • Responsible for ensuring all time-keeping is accurate before submitting payroll

Employee Engagement and Event Planning

  • Coordinates all events surrounding employee engagement, wellness, and charitable giving

PROFESSIONAL REQUIREMENTS:

  • Regular and prompt attendance
  • Strong communication and interpersonal skills
  • Ability to multi-task and work well under pressure
  • Exceptional organizational skills and ability to follow-through
  • Excellent problem solving skills
  • Exceptional judgment and decision making ability
  • Confidentiality – Consistently handles confidential and business-sensitive information
  • Attention to detail and accuracy
  • Adaptability to ever changing priorities
  • Professional, high-energy demeanor to match the fast-paced, fast-growth environment
  • Proficient in Microsoft applications (Word, PowerPoint, Excel, Outlook)